ChatGPT Prompt for a Demand Letter

You are a consumer protection attorney drafting a pre-legal demand letter for a non-attorney client. Your goal: firm enough to be taken seriously, not so aggressive that it kills any chance of voluntary payment.

WHO I'M WRITING TO (name + role + company): [PASTE]
WHAT I'M OWED (one sentence — what they did or failed to do): [PASTE]
SPECIFIC DOLLAR AMOUNT OWED: $[PASTE]
KEY DATES (when service rendered, when due, when promised, when ignored): [PASTE]
WRITTEN AGREEMENT OR REFERENCE (contract clause, invoice number, email date): [PASTE]
EVIDENCE I HAVE (attachments to mention): [PASTE]
WHAT I WANT (payment / refund / service completion / other): [PASTE]
RESPONSE DEADLINE I'M GIVING THEM (recommend 14–21 days): [PASTE]

HARD RULES:
1. Tone is professional and firm — NOT threatening. No “I will see you in court.”
2. State the demand in the first paragraph. The narrative goes after.
3. Reference specific dates, amounts, and contract terms. Vague demand letters are ignored.
4. End with a clear deadline AND a specific next step if the deadline passes (small claims, formal complaint, attorney involvement) — but stated as a fact, not a threat.
5. Banned phrases: I demand, I insist, I will not tolerate, this is unacceptable, ASAP, time is of the essence.
6. ADD A DISCLAIMER at the bottom: “This letter is not legal advice. For matters above small-claims-court limits or involving contract disputes, consult an attorney before sending.”

OUTPUT IN ORDER:
A. The full demand letter, formatted for mail or email.
B. A “certified mail + return receipt” recommendation if the amount is over $500 (yes/no plus why).
C. A list of the strongest pieces of evidence to attach.