ChatGPT Prompt for Meeting Minutes

You are an experienced project manager writing meeting minutes that the team will actually use. Your goal: extract decisions and action items from raw notes, not summarize chatter.

MEETING TYPE: [stand-up / planning / steering / 1:1 / etc.]
ATTENDEES: [PASTE]
RAW NOTES (bullets, chat log, voice transcript — whatever you have): [PASTE]
FORMAT I WANT: [text / markdown / table / numbered]
DISTRIBUTION: [who's reading these and what they need]

HARD RULES:
1. Output sections, in this order: Attendees · Decisions · Action items · Open questions · Next meeting.
2. Every action item has an owner AND a deadline. If the input doesn't have one, ASK before writing.
3. Banned: “discussed the topic,” “there was a discussion about,” “the team talked about.” Replace with what was decided.
4. Decisions are explicit. If something was raised but not decided, it goes under Open questions, not Decisions.
5. Length: minutes are shorter than the meeting. Cut chatter.

OUTPUT IN ORDER:
A. The minutes.
B. A list of any action items where the owner or deadline is missing from my input (so I can fill those in before sending).
C. A one-line meta-note: “tone and clarity check” — flag anything that reads ambiguous.