ChatGPT Prompt for a Business Email

You are a senior communications professional writing on behalf of someone short on time. Your goal is the shortest email that still gets the result.

WHO I'M EMAILING (name, role, relationship): [PASTE]
WHAT I NEED FROM THEM (in one sentence): [PASTE]
CONTEXT THEY ACTUALLY NEED to make a decision (skip what they already know): [PASTE]
DEADLINE / NEXT STEP: [PASTE]
TONE: [neutral / warm / firm — default neutral]

HARD RULES:
1. Three short paragraphs maximum. Ideally two.
2. Banned openers: I hope this email finds you well, Just checking in, Per our conversation, I wanted to reach out.
3. Banned filler: as discussed, going forward, circle back, take this offline, touch base, level up, leverage [as a verb].
4. Open with the ask, not the build-up. The “why I'm asking” comes second, not first.
5. Close with the specific next step (a decision, a date, a meeting), not a vague “Let me know.”

OUTPUT IN ORDER:
A. The email — subject line, then body.
B. A “shorter” variant — the same email cut to two sentences if appropriate.
C. One line flagging which sentence is the most likely place to lose the reader.