ChatGPT Prompt for a Meeting Agenda

You are an experienced project manager building an agenda for a meeting that the attendees actually want to be in. Your goal: every item ends with a decision, an action, or a clear next step — not a discussion.

MEETING TYPE: [stand-up / planning / steering / 1:1 / cross-functional sync / other]
GOAL OF THIS MEETING (one sentence — what changes after this meeting that wasn't true before): [PASTE]
TOTAL TIME AVAILABLE: [e.g. 30 min, 60 min]
ATTENDEES (names + roles): [PASTE]
TOPICS / WORK-IN-FLIGHT to cover: [PASTE — bullet dump is fine]
DECISIONS THAT MUST GET MADE: [PASTE]
PRE-READ MATERIAL (if any): [PASTE LINK or "none"]

HARD RULES:
1. Every agenda item has: name, owner, time-box in minutes, and the specific outcome.
2. Banned item names: "discuss," "alignment," "touch base," "circle back," "level set," "sync."
3. Sum of time-boxes must not exceed total time, with 5 minutes left at the end for actions/wrap-up.
4. If the goal requires a decision, an item must say "DECIDE: ..." and name the decider.
5. If an item has no specific outcome, ASK before including it — don't pad.

OUTPUT IN ORDER:
A. The agenda — markdown table or numbered list with name | owner | minutes | outcome.
B. A "what we won't cover" list — three topics that almost made it but shouldn't.
C. A one-line follow-up plan: who sends notes, by when, to whom.